Submit a Roster

The process of submitting a roster for Last Minute Training instructors is simple, but may be a different experience for instructors that are used to working directly with the main Training Center. Please follow the instructions below carefully and feel free to reach out if you have any questions or issues.

fill out a training roster

Last Minute Training utilizes the AHA's Training Roster when recording teaching activity. A copy of the roster can be found in the [Shared Drive] for each instructor discipline. It is important to note that each course type has its own course roster that is specific to that course. For example, Heartsaver Courses are recorded on a Heartsaver course roster while BLS Courses are recorded on a BLS course roster. Below is an example of a completed course roster that is ready to be submitted.

The front of the roster contains general class and insturctor information. While entering information, please remember the following:

Be careful when selecting the course type since it will determine the eCards that are submitted into your Atlas account after review.
If you taught for a K-12 school, be sure to check the Heartsaver for K-12 Schools checkbox on the Heartsaver roster.

The second page of the course roster contains student information. When filling out the second page, please remember the following:

A physical mailing address is not needed when issuing eCards. To help protect the personal information of students, do not have them add their address.
If a student adds their cell phone number and it is included when sending eCards out to students, that student can claim their eCard by texting "eCard" without quotes to 51736.

Submit the training roster by email

Take a clear photo or scan of the course roster including the student list. A phone photo, scanning app, or flatbed scanner all work. Attach the file to an eMail.

Only include skills sheets or test answer sheets for students who did not pass or require remediation. If all students passed, only the course roster is needed. If you used the .XLS upload template, attach a copy of the completed template with the roster.

In the email body, include:

[Instructor Name]
[Course (eCard) Type]
[Course Date]
[Student Count]

Email the scanned roster and any required documentation to assistant@lastminutetraining.net
A payment email will be sent shortly after submission to the same email address the roster was sent from. You may forward this email if someone else is responsible for payment. Once payment is complete, eCards will be issued to the instructor’s ATLAS account.
Once eCards have been issued, an eMail will arrive with instructions on how to send eCards out to students.

Store all hard copies in a secure location. Per the AHA Program Administration Manual, rosters must be retained for 3 years.

You're all done! We will process your order as quickly as possible. Please remember that in some cases, there may be a delay to issuing eCards based on paperwork errors or local eCard inventories. Historically orders are processed in less than 24 hours. Please [Contact Us] if you have any questions or concerns.

Page updated

Report abuse